Tag Archives: social media

The 57th Grammy Awards & Benefits Of Blogging For Law Firm Professionals

These days people crave real-time reports.

This week, Beyonce, Sam Smith, and Pharrell Williams top the 57th Grammy Awards with six nominations each. But, the awards telecast has surprisingly little airtime. There are far more categories and performances in the Grammys than regular audiences will see. This is why some sites, such as Monkey See, Vox, and Entertainment Weekly, look to live-blogging during the ceremony.

Although it seems unlikely that law firm professionals will start live-blogging courtroom events (although, anything is possible), there are myriad reasons for lawyers to blog. It may not be as riveting a performance as Taylor Swift, but there are certainly other reasons besides entertainment from which you will benefit. Here are a few:

1. Productive Diversion. Angry birds and Pinterest can certainly fill up your free time. So will tracking this year’s film and music awards shows. However, a personal blog allows attorneys to make more productive use of their lunch hour.

Stuart Brown wrote in his book Play: How It Shapes the Brain, Opens the Imagination, and Invigorates the Soul writes, “I have gathered and analyzed thousands of case studies that I call play histories. I have found that remembering what play is all about and making it part of our daily lives are probably the most important factors in being a fulfilled human being.”

When moving physical locations is impossible (law firms frown upon playground breaks for attorneys), briefly browsing the Internet for fun, diverting subjects, videos, or photos can substitute as “play.”

“The ability to play is critical not only to being happy, but also to sustaining social relationships and being a creative innovative person.”

Writing about your favorite sports team, commenting on news items, or reposting interesting videos are each great ways to maintain a positive personal attitude in an often stressful environment.

2. Hone Your Writing Skills. Lawyers write briefs and motions all day, but practice (so they say) makes perfect. In addition to honing your writing skills for legal briefs, a personal blog can also help lawyers to hone their skills in writing communications for clients.

Blogs, by nature, are more informal and cater to a different audience. Practice colloquializing legalese. Clients will be grateful to (finally!) fully understand the status of their case with your newfound informal communication.

3. Brush Up On News. Although many lawyers already watch the evening news or read the morning paper, a lawyer’s professional work benefits from being up-to-date on current events. Brushing up on recent news is fodder for elevator conversation with colleagues, and, now, it can be fodder for editorial content on your personal blog.

4. Discover A Different Area Of Law. Depending on your practice, the day-to-day legal work you are conducting may or may not be your primary interest. So, when you’re tired filing patent applications, use a personal blog as an outlet to read and research an area of law that attracts you most.

As a younger attorney, sometimes BigLaw dominates your time with pages and pages of doc review. A personal blog allows you to return to those challenging student days of mock trial and competition. Not every day at work will be intellectually stimulation. But, everyday of blogging can be.

5. Networking. Ever since the “good old days,” lawyers have had to rely on networking to boost their practice by reputation and name recognition.

Kevin O’Keefe, an avid law blogger, wrote about such old-school practices on his website Real Lawyers Have Blogs, “You went out and mingled. You left the marketing clothing behind. You entered into a conversation with the people you wanted to leave an impression with. You spoke at conferences. You networked at conferences and community charitable events to build trust, build relationships and to build word of mouth.”

A blog can continue this sort of personal interaction with the community. But, according to O’Keefe, many lawyers don’t understand that a law firm blog—more than a website or ad in the yellow pages—isn’t for marketing, it’s for relationship-building.

“Now we have lawyers and law firms who never understood that blogging was networking through the net, apparently giving up on the philosophy of that relationships and reputation build business.”

So, in addition to joining LinkedIn, online professional groups, and social media networks, give personal blogging a try in order to increase your online visibility. But, remember that a blog—much like attendance at a town council or a casual conversation with a neighbor—is meant to endear trust by your clients, not ensnare them in another poorly-disguised legal advertisement.

Need more tried-and-true, old-fashioned advice for lawyers operating in these techy times? Catch one of C4CM’s audio courses, live-streaming, here: http://www.c4cm.com/lawfirm/audioconferences.htm

There may not be as much music in them as the Grammys, but they will certainly be on-key when it comes to law firm management consulting.

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Reach, Engagement & Shareability: Metrics That Matter For Law Firm Social Media & Attracting New Clients

The Internet age. Upside, you get to work from home when you don’t feel like going to the office. Downside, you have to work at home when there’s a blizzard.

Alleviate your workload through social media, if not through a snow day (due to Juno’s underwhelming presence).

Social media has empowered businesses and consumers alike. Individuals have never held so much influence in changing the world with just one click of a button. At the same time, businesses are empowered to advertise their products and services to a market much larger than before.

At first, law firms were a bit slow to take advantage of digital days. Not anymore. Now it’s necessary to task young associates with managing your Facebook page, Twitter account, and—hopefully—blog posts, or risk your bottom line by falling behind.

Here’s how your firm gets noticed:

1. Publish your posts on media aggregators.

Upside: Websites like Reddit, Shoutwire, and Digg allow individuals to submit links to websites, blog posts, or any Internet-based page. The community of readers then votes up (or down) the link based on a review of its content. Create flashy titles and you’ll likely see in a flash the rise of your readership.

Downside: Comments by readers can be harsh. The anonymity of the Internet allows people to wriste down criticisms (NSFW) that may end up permanently cached on the World Wide Web.

2. Add website sharing buttons.

Upside: Your firm’s website should have links to all of your social media accounts, as well as ways to share your posts. Programs like “Click to Tweet” make this easy.

Downside: Your firm may need a small amount of Internet savvy to create buttons on your website and restore broken links.

3. Create interesting content.

Upside: Remember to write thoughtful arguments accompanied with eye-catching photos. There’s so much competition already when it comes to online content, your firm’s additions must stand out.

Downside: Yes, this requires a little more time and thought to write captivating posts and tweets. Consumers would rather see the “Yeti Seen Prowling the Streets Near Boston” than your tips about hiring Of Counsel at your company.

4. Do your research.

Upside: If you know what time your readers are logging on then you’ll know the best time to publish your posts. Maybe you’re getting a lot of hits first thing in the morning. People are remiss to start work at 8am and decide to read legal news or browse the web. With this knowledge, you can now set your social media to publish at certain times to target your audience.

Downside: Due diligence on your casework is no longer enough. Time to do due diligence on your business development, too.

5. Crossover multiple social media platforms.

Upside: Happy you finally mastered the art of blogging for your firm? Time to summarize that blog post on your LinkedIn and Facebook page and compile a 140-character hook for your Twitter account. Don’t be afraid to repeat the same ideas on different mediums.

Downside: Now you’ll have to memorize more usernames and passwords. More social media means more potential backlash.

In the end, it’s possible to get your firm’s name and reputation out there. In fact, the Social Law Firm Index, developed by the Above The Law Blog has a formula that measures social-media metrics. It looks at:

Reach. Represents the total number of unique people who had an opportunity to see the firm’s content. Reach would include number of followers on Twitter and/or LinkedIn, company page likes on Facebook, and followers or subscribers on other social media channels (for example: YouTube channel subscribers or Slideshare followers).

Engagement. Measures the actual interaction with the firm’s content via social media. This would include comments or likes (for status updates) on Facebook, RTs or mentions on Twitter, and likes on LinkedIn.

Owned Media. An assessment of the firm’s own site (including microsites) based on, among other things, the proportion of non-promotional content, frequency of updates, and shareability of content.

So, what conclusions were drawn from this study?

First, size matters. If you’re a small law firm, it’s likely that your reach will never meet that of a Top-20 firm. See, for example, the Top 10 ranking in this Social Law Firm Index here.

But, there’s still hope for small firms. There was a much lower correlation between firm size and engagement. That means small firms can still have high interaction by potential clients in terms of likes (for status updates) on Facebook and LinkedIn, as well as retweets on Twitter.

It’s quality—not quantity—that matters.

The next finding is that from 2013 to 2014, the largest U.S. firms improved both the reach and audience engagement levels by more than 60 percent, on average. That means firms are getting more savvy about their social media and—more importantly—people are listening.

For law firms looking for reasons why they should spend time and money on social media, this finding is especially pertinent. Consumers of legal services are reaching out via social media. Facebook, LinkedIn, blog posts, and Twitter are helping reach new clients at an increasing rate.

Finally, the last important finding worth mentioning is that many firms that were lagging behind in 2013 moved to catch up with market leaders. And this was achieved at rates much more significant than the improvement among already active firms.

What does this mean for you? There’s still time to push social media at your law firm.

Your firm won’t regret that embarrassing Tweet sent out to its thousands of followers; it will only regret not tweeting at all.

How can you maximize the potential of social media while ensuring the appropriate use of intellectual property and customer information? What can counsel do to proactively protect brands from infringement by social networking website users?

As more and more businesses incorporate social media into the promotion of their products and services, they’re also finding that unauthorized use of their trademarks, service marks and trade names are emerging through these same channels.

In fact, a global infringement that once took weeks, months or years to occur, can now take shape as fast as someone can hit “enter” on their keyboard. And, once the infringement is out there in cyberspace, there’s no way of knowing if the offending material is ever truly deleted.

Take the Center for Competitive Management’s audio course, “Copyright and Trademark Enforcement in Social Media: Policing and Protecting Against Brand Infringement,” to learn more.

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Bird? Plane? No, It’s Your Employer & Its Drone.

What would you do with a personal drone?

Would you have your neighborhood Chinese restaurant send food by drone? Would you attach a camera and see if your kids are really doing their homework upstairs?

As an employer, maybe you’d monitor exactly how productive your employees are during the day—find out if it’s true that mice play while the cat’s away.

Sounds far-fetched, but the future of drones in our workplace and everyday life is imminent. Prices are coming down, leaving drones at increasingly accessible rates of $500 on Amazon.

If you’re a truck driver, beware. Drones may be taking your job.

“Drones will augment the delivery world,” Mary Cummings, a drone expert who teaches at MIT and Duke University, told ABC News.

“And one could argue that they would be much more environmentally friendly since they could take cars off the road for last mile delivery and help reduce congestion.”

But, if you’re a farmer, your job never got easier.

“Crop dusting is the most dangerous job in general aviation with a high accident rate. Drones cannot only do that job better, but much safer,” said Cummings to ABC News.

Creating a safer world full of unmanned drones, sounds exciting! Or is it?

With any new gadget comes new glitches.

A drone that flew over a Martha Stewart’s farm and took footage is now at the foot of a long lawsuit.

Questions about the right to privacy and sharing airspace are topical today more than ever. It’s so easy with a click of a finger to send an algorithm that will babysit–spy–on your friends, family, colleagues, even competitors.

In the workplace, employers who don’t know the rules for monitoring employees are sitting ducks for lawsuits. In fact, you’ve got some legal leeway to monitor, but it only goes so far before you’ve stepped over the line and sparked a lawsuit.

It’s easy to think you want to keep your “eyes and ears” open with hidden cameras keeping tabs on employees. But, as an employer, you can’t invade employees’ privacy when monitoring email, smart phones, social media, or other technology associated with work.

That means no drones in the boardroom, please.

Missteps can easily occur because technology and the rules surrounding them are evolving rapidly.

To further complicate this already complex issue, you’re also grappling with next-generation issues raised by the use of social media as a business tool and the increasing adoption of “bring-your-own-device” (BYOD) programs. If you allow employees to bring in their own devices, iPads, iPhones, computers, etc., or get on social media, suddenly Discovery for a lawsuit has become invasive and expensive.

Gadgets and devices are portable and affordable these days, which means law firms can’t afford to wait to create internal policies and protocols regarding the use (and abuse) of them.

Is your organization prepared for what’s coming down the pipeline for employee privacy?

Learn more about current strategies and best practices for each emerging trend – especially in legal gray areas, such as:

  • BYOD – bring your own device and the employer’s right to access info on the employee’s own phone
  • Social Media – particularly after hours use that the employer finds and wants to act on
  • GPS Tracking of employees via company phones and company vehicles
  • Hidden Cameras used to monitor employees in the workplace
  • Drones – Bird? Plane? No, it’s your employer and its drone (we’re not kidding).

Attend The Center for Competitive Management (C4CM)’s course, “Employee Privacy and the Complexities of BYOD, Social Media, GPS Tracking & Drones,” on Wednesday, November 5, 2014, from 2 PM To 3:15 PM EST.

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Privacy & Ethics In An Internet Age: The Sad Truth For Citizens & Facts For Attorneys

There is no more privacy in America.

Friends. Family. Neighbors. Strangers. They can gather information about your whereabouts, your actions, your accolades, and even your darkest hour.

Take, for example, the case of three people charged with two counts of aggravated assault and other offenses in Philadelphia this week after a horrific attack on two gay men in Center City.

According to an article by The Examiner, about a dozen men and women in the 20s dressed to the nines and started for a night out. They ended up verbally and physically assaulting a homosexual couple based on the victims’ sexual orientation.

Then, assault transformed into theft as one of the suspects stole a bag containing the personal information of one of the victims. By the time police arrived on the scene, the group got away.

Or so they thought.

Philadelphia police quickly released a surveillance video of the suspects, which sent the social media-savvy public in a massive manhunt.

Blog, the Daily KOS, breaks down the process here. First, a Twitter user obtained a photograph that allegedly showed the suspects at dinner and retweeted the photo. Next, Philadelphia residents replied to that tweet with the name and location of the restaurant, located 500 feet from the attack.

Finally, another Twitter used went to the restaurant’s Facebook page and looked at who “checked-in”. Facebook users “checked-in” at the restaurant were easily matched to individuals seen on the surveillance photo.

There are at least a few attorneys—those defending the individuals arrested in the attack—who are gaining business from social media sleuths. But, certainly there are many other law firm professionals and citizens who have some concerns over the implications of incidents like this one.

Why? Let’s briefly consider another incident.

In 2006, an eighteen-year old woman crashed her father’s car into a tollbooth in Orange County, California. She was decapitated in the accident and the local coroner deemed the manner of death so gruesome that he did not allow the girl’s parents to identify her body, according to a recent article in the New Yorker.

“About two weeks after the accident, I got a call from my brother-in-law,” the girl’s father told Jeffrey Toobin of The New Yorker. “He said he had heard from a neighbor that the photos from the crash were circulating on the Internet. We asked the C.H.P., and they said they would look into it.”

Sure enough, two employees admitted that they had shared the photographs, which were now permanent additions to the World Wide Web of moral depravity.

People told the girl’s father it would all blow over.

“Nevertheless, [her father] embarked on a modern legal quest: to remove information from the Internet. In recent years, many people have made the same kind of effort, from actors who don’t want their private photographs in broad circulation to ex-convicts who don’t want their long-ago legal troubles to prevent them from finding jobs,” writes Toobin.

“Despite the varied circumstances, all these people want something that does not exist in the United States: the right to be forgotten.”

The New Yorker article discusses the U.S. versus European legal opinions about “the Internet’s unregulated idyll” here.

For law firm professionals right here, right now, the issue is very much at large.

When conducting an internal investigation, social media sites are veritable gushers of evidence. But counsel should curb their impulse to freely access and use social media accounts.

The rules surrounding the use of social media for investigations are changing as fast as online media grows and counsel must consider state enforcement rules, professional ethics opinions, and specific terms of use for each social media site.

What are the recent cases and statutes that have curbed some access to social media information? What are best practices for using specific social media platforms in an investigation? When is social media information discoverable? When is it not?

Can your employees at your firm answer all these questions? Are your clients aware of the same?

The New Yorker wants to discuss the right to fade away into the background. But what about when the law is justly brought against human rights violators, as in Philly? What about the rights to atone, stand up, or move forward?

Clearly lawyers are wrestling with many questions regarding the Internet and rights to privacy. At the same time, citizens—of all professions—should start to think about what side they’re on: the right to be forgotten or the right to be remembered.

For that last food for thought, there’s not clear answer. But, to learn more about social media and your law firm investigations, attend the Center for Competitive Management’s audio course “Social Media in Internal Investigations: What Every GC Must Know About Privacy and Ethics,” Wednesday, October 1, 2014, from 2pm to 3:15 EST.

This comprehensive webinar explores different methods for accessing and recording social media evidence, along with pitfalls, and practical tips for establishing an investigation that’s lawful, responsible and yields credible evidence.

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Twitter To Add “Buy Now” Button? How Your Firm Can Profit From Social Media

Screen shot 2014-07-03 at 11.57.53 AMTwitter may well become the Internet’s next online shopping platform.

For the first time, a “Buy now” button appeared on multiple tweets this month, all of which included products that link back to a shopping site called Fancy, reports Mashable.

The button only appears on Twitter’s mobile site, not its web version, and the company itself has yet to comment. But, allowing this sort of third-party link to shopping services isn’t at all that surprising.

“A law firm could develop landing pages for ‘simple legal services’ at flat fees and run ‘Buy Now’ ads on Twitter. The Twitter ad schema would enable ultra focused ads to reach locales and various demographic groups,” writes Kevin O’Keefe on a Real Lawyers Have Blogs post.

Sound farfetched? Not really. It’s already happening.

“I would never have dreamed lawyers would buy pre-written blog posts, sell a half hour of their time for $50 per hour on an a legal matching site, sell services via Groupon, or pay $90 per click through on Google Adwords,” admits O’Keefe.

But law firms do, and have.

Even if Twitter doesn’t rollout this new service, there are plenty of other reasons law firms should use social media.

Law firms, LexisNexis, and client management solution providers are just a few of the many legal services groups taking advantage of Twitter. LexisNexis does a great job at using Twitter to build relationships and enhance their visibility and reputation among customers.

LexisNexis has over 26 thousand followers on Twitter. And there’s no wonder why. Its posts are readable, interesting, and we’re all vying to be their next re-tweet.

Taking notes by hand (w/ pen & paper): A must for lawyers ‪http://bit.ly/1mWSKRY via ‪@lawyerist ‪@samglover

Blogger Kevin O’Keefe talks about the many positive takeaways from being re-tweeted by some of these bigger names in legal services:

  1. “I feel an enhanced relationship with the companies and their executives.
  2. I am more apt to speak positively about the companies and their work—when deserved.
  3. I begin to tweet things they blog or share on Twitter. I am more apt to reach out to the companies on ideas.
  4. I view these companies as more innovative and social. While most of the people in the legal profession, including law firms and companies serving the legal profession are slow to adapt to a real social presence, these companies are proving they understand the future of social.”

The last reason being no small thing.

Read more about how to use Twitter effectively as a law firm or legal services entity on O’Keefe’s Real Lawyers Have Blogs.

Twitter is just one social media tool of many. And even if you would never do the same, if you consider it nearly unbelievable, as many as 56 percent of consumers and 72 percent of minorities who searched for an attorney in the past year reported doing so via social media, according to a study conducted by The Research Intelligence Group.

In fact, over one-fifth of survey participants went so far as to consult the social media pages of the specific lawyers or firms that they were considering during this search for legal representation.

So whether or not shoppable tweets are on their way, there’s already more than one reason for law firms to use Twitter.

How can you maximize the potential of social media while ensuring the appropriate use of intellectual property and customer information? What can counsel do to proactively protect brands from infringement by social networking website users?

Listen to C4CM’s audio conference “Copyright and Trademark Enforcement in Social Media: Policing and Protecting Against Brand Infringement” and learn about the potential trademark, copyright, and privacy issues presented by the use of Twitter, Facebook, and Pinterest, and best practices for the protection of intellectual property and privacy on social media sites, including:

  • Copyright and Trademark Enforcement in Social Media
  • Social Media and Defamation, Patent, Copyright, Trademark and Trade Secret
  • Social Media and IP Policies You Need Today
  • Trademark Infringement Threats on Twitter, Facebook and Other Social Networking Websites
  • New Challenges Posed Both to Brand Owners and Users

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Social Media For Law Firms: How To Get Your Content Out There!

So, you’re a law firm manager and you’ve finally got on board with using social media to promote your firm’s services, to evolve with the technological times, and to attract new employees and clients.

Of course, it’s difficult to constantly update your LinkedIn account, Twitter feeds, and blog posts, but you’ve assigned associates for each task and are feeling confident about the endeavor.

The problem is, how do you get people to actually read it?

There are many strategies for increasing the readership of your online legal content—from increasing your number of Twitter followers to increasing the number of website hits by new users.

Here are a few tips on how to get your content shared, and the upsides and downsides of each idea:

1. Publish your posts on media aggregators.

Upside: Websites like Reddit, Shoutwire, and Digg allow individuals to submit links to websites, blog posts, or any Internet-based page. The community of readers then votes up (or down) the link based on a review of its content. Create flashy titles and you’ll likely see in a flash the rise of your readership.

Downside: Comments by readers can be harsh. The anonymity of the Internet allows people to write down criticisms (NSFW) that may end up permanently cached on the World Wide Web.

2. Add website sharing buttons.

Upside: Your firm’s website should have links to all of your social media accounts, as well as ways to share your posts. Programs like “Click to Tweet” make this easy.

Downside: Your firm may need a small amount of Internet savvy to create buttons on your website and restore broken links.

3. Create interesting content.

Upside: This is so obvious your firm is likely already doing it! Nevertheless, remember to write thoughtful arguments accompanied with eye-catching photos. There’s so much competition already when it comes to online content, your firm’s additions must stand out.

Downside: Yes, this requires a little more time and thought to write captivating posts and tweets.

4. Do your research.

Upside: If you know what time your readers are log on then you’ll know the best time to publish your posts. Maybe you’re getting a lot of hits first thing in the morning. People are remiss to start work at 8am and decide to read legal news or browse the web. With this knowledge, you can now set your social media to publish at certain times to target your audience.

Downside: Due diligence on your casework is no longer enough. Time to do due diligence on your business development, too.

5. Crossover multiple social media platforms.

Upside: Happy you finally mastered the art of blogging for your firm? Time to summarize that blog post on your LinkedIn and Facebook page and compile a 140-character hook for your Twitter account. Don’t be afraid to repeat the same ideas on different mediums.

Downside: Now you’ll have to memorize more usernames and passwords. More social media means more potential backlash.

In the end, it’s possible to get your firm’s name and reputation out there.

But, just be careful what your wish for. The New York Police Department (NYPD) recently tried to increase its social media presence to interact with its target audience (“the people”). Instead of wielding the hashtag to promote its officers, however, the NYPD received a top-5 trending Twitter bashtag.

The Assciated Press (via NPR) reports:

“The nation’s largest police force learned the hard way that there are legions online devoted to short-circuiting even the best-intentioned public relations campaign—in this case, the NYPD’s Twitter invitation to people to post feel-good photos of themselves posing with New York’s Finest.

What #myNYPD got instead was a montage of hundreds of news images of baton-wielding cops arresting protesters, pulling suspects by the hair, unleashing pepper spray and taking down a bloodied 84-year-old man for jaywalking.”

So, use the above tips to get your firm’s content shared on social media. Just be sure it’s content that you truly want shared.


The question for organizations is how do you use these tools to open up communications with your workers, candidates and customers, while protecting your reputation as an organization? Attend C4CM’s course, “Facebook, LinkedIn and Twitter: Developing a Successful Social Media Employer Branding Strategy.

If you’re looking for tips on communication practices in the workplace, read C4CM’s guide “Communication Skills for Managers: Tips, Techniques, and Best Practice Strategies to Communicate More Effectively.

Applying successful communication techniques gives you two important advantages: 1)You’ll create a harder-working and more productive employee workforce, and 2) you’ll be less likely to fall into the clutches of employee lawsuits.

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Is E-mail Outdated? A Law Firm’s 2014 Guide To Best E-Mail (& Productivity) Practices

Remember study hall in school? Wouldn’t it be nice to have one hour every day in the workweek to devote to “homework”—that is, to complete all those deliverables and other documents you couldn’t quite finish between case status meetings and conference calls.

Reading and answering e-mail takes up approximately 28 percent of the average workweek for employees, reports a 2012 study by McKinsey & Company. Communicating and collaborating internally takes up 14 percent of the workweek, and searching and gathering information just 19 percent.

That means, the time that’s left for role-specific tasks—the tasks your employees were actually hired to perform, for which your employees were trained—take up only about a third (39 percent) of the average workweek.

So why does coordinating effort between employees and communication take up so much time and dry up so much productivity?

In many ways, e-mail has transformed menial labor into a performance-eating monster.

E-mail, once a more efficient way of communicating from your law firm in New York to its client in Shanghai, has now become the most abused way of communicating from your law office on Floor 1 to its counterparts on Floor 2.

What’s the solution for this time-sucking glut of a technology? Some experts are calling for a total elimination of the culprit.

Is e-mail over?

Recently in an article with Wired Magazine’s Marcus Wohlsen, Facebook co-founder Dustin Moskovitz admitted he had trouble keeping up with the 180 employees he oversaw.

“I would spend weeks collecting information about the state of the world,” explained Moskovitz.

“And by the end, it would be a couple weeks out of date.”

The world has come a long way in terms of digital communication—Twitter feeds, Facebook status updates, Instagram photo posts. Moskovitz left Facebook to establish a single application to combine project management with a communications system. He co-founded such a technology with Justin Rosenstein in their San Francisco start-up company Asana.

Although both Asana founders still use e-mail, “Rosenstein says that, with Asana, he needs just 15 minutes a day to get through the email that needs his attention. The rest of his time, he says, he can devote to real work,” writes Wohlsen in his article for Wired.

“All the email and meetings, all that work about work, all this soul-sucking effort, is not real work. It’s a distraction,” Rosenstein says.

“If we can get rid of that distraction so we can actually get some work done, that just totally opens the doors.”

It may be a couple of years before Asana’s product reaches law firm doors. And, who knows if a new communications platform will ever—in our lifetime—replace the golden standard of e-mail.

Nevertheless, it’s time to stop wasting billable hours on inefficient e-mail habits. Come up with a friendly and effective e-mail guidance policy. One with rules such as:

  • E-mail across U.S. states or national borders, not walls
  • Never use “reply-all”
  • Face time with firm partners goes farther than Facebooking
  • Monday mornings are a firm-wide e-mail blackout. Whatever needs to be said should be conducted in-person or on the phone

Perhaps it’s time law firms and businesses reinstate the school study hall. Choose an hour, an afternoon, or a day to black-out technology and write-in work. A meeting-less morning, a conference-call free afternoon, or e-mail-less day goes a long way in productivity for the firm and project deliverables for your clients.

E-mail is not dead yet, but innovative time-management ideas for your employees might be the next best thing.

Still got a lot on your plate? Read C4CM’s guide: Effective Time Management: Take Control, Tackle Work Flow Chaos and Overcome Productivity Challenges.

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